NM Trade Alliance | Export Documents
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CERTIFICATES REQUIRED FOR INTERNATIONAL TRADE

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Note: The issue of Certificates is exclusive to companies whose commercial activities are based within the state of New Mexico.

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Certificate of Free Sale

This form is the evidence that products are freely and legally sold or distributed in the U.S. and that they meet American safety and quality standards.

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Note: For products that are under the U.S. Food and Drug Administration (FDA), we cannot issue a Certificate of Free Sale. It is necessary that you contact the FDA directly so they can issue the required certificate.

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Information we need from you:

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  1. Specify the country or countries where you will start exporting your products

  2. Provide a declaration statement declaring the country of origin of your products and that they are freely sold within the United States. This declaration must include:

  • The letterhead of the manufacturer or the company requesting the certificate

  • Include the phrase "products are manufactured in [insert country of origin here] and freely sold in the USA"

  • Contain the names of the products being certified

  • Include the name of the applicant company only if your company is not the one manufacturing the products

 

3. Copy of the invoice showing each of the products you want to include in the Certificate of Free Sale. A minimum of two invoices from different customers are required (one invoice per customer). The invoices should not be older than 11 months from the date of applying for the Certificate.

 

4. Provide the specific name of the product as it appears in the commercial invoice. Also include pictures of the labels attached to the product and the product itself.

 

5. Specify your company's name and address.

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Certificate of Origin

​The Certificate of Origin (CO) is required by some countries for all or only certain products. A Certificate of Origin is an important international trade document that certifies that goods in a particular export shipment are wholly obtained, produced, manufactured or processed in a particular country. The exporter should verify whether a CO is required with the buyer and/or an experienced shipper/freight forwarder. A Certificate of Origin may be required from the exporter when exporting to countries with which the U.S. has:

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  • United States-Mexico-Canada Agreement (USMCA)

  • Other Free Trade Agreements (FTA)

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Information we need from you:

 

1. Importer’s full legal name, address (including the country), Tax identification number/SSN, telephone number, and email address.

 

2. Exporter full legal name, address (including the country), if it is different from the producer, tax identification number/SSN, telephone                  number and email.

 

3. Producer’s name, address (including the country), Tax identification number/SSN, telephone number, and email address. If the certificate            includes more than one producer, let us know and attach a list of all the producers along with their contact information.

 

4. Copy of the invoice showing each of the products you want to include in the Certificate of Origin

 

5. Provide a full description of each good. The description should be sufficient to relate it to the invoice description and to the Harmonized              System (H.S.) description of the good.

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Fees​

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                                                    Regular Service                                 Expedited Service

 Regular Certificate*                       $50.00                                                    $75.00

 Notarized Certificate                     $25.00 (additional)

 Spanish version                             $25.00 (additional)

 Extra set of 50 items                      $25.00 (additional)

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*Covers the first 50 items.

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Other Specialized Certificates

​For other certificates requested by foreign countries for importation, please contact us. We will review them on a case-by-case basis and will process when possible.

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Feel free to contact us with questions about other documents such as:

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  • Pro-forma invoice

  • Purchase Order

  • Commercial Invoice

  • Packing List

  • Bill of Lading

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Export Requirements Sample Guide

​To view a sample of the documents and other requirements that need to be met when exporting to Mexico, please check out or Export Requirements Sample Guide. The NMTA also provides orientations for export requirements in other countries.

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